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 Page Tools
Purchasing
Our commitment to our customers: Service......Savings......Satisfaction
The mission of the Purchasing Department of Harford County Public Schools is to
provide professional, value-added procurement and material management services,
using effective, innovative processes that result in continuous customer satisfaction,
while maintaining public trust with the assurance that each dollar expended will
be used in the most efficient manner. In this spirit, free and Open competition,
and equal opportunity for all qualified vendors is promised.
How do I contact the Purchasing Department?
Purchasing Department:
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Forest Hill Distribution Center:
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Tax Identification Number
Harford County Public Schools are specifically exempt from retail sales tax under Maryland Certificate Number 3000120-1. Our Federal Tax Identification Number is 52-6000955.
Minority Business Program
The Purchasing Department encourages minority businesses to compete to provide goods and services to the Harford County Public Schools and certified Minority Business Enterprises are encouraged to respond to solicitation notices. The school system utilizes the State of Maryland Department of Transportation (MDOT) certification program. It is our goal to obtain an overall 25 percent goal of minority participation in total dollars spent. You may apply for minority certification by calling the Department of Transportation, Minority Business Enterprise Department at 410-865-1241 or check out their web site at http://www.mdot.state.md.us/. As an accommodation to General Contractors/Bidders/Offerors to find MDOT certified Minority Business Enterprises please click on the link below.
MBE Contractors
- MDOT-Certified Division 1 Contractors (General Requirements)
- MDOT-Certified Division 2 Contractors (Site Construction)
_ MDOT-Certified Division 3 Contractors (Concrete)
_ MDOT-Certified Division 4 Contractors (Masonry)
_ MDOT-Certified Division 5 Contractors (Metals)
_ MDOT-Certified Division 6 Contractors (Wood & Plastics)
_ MDOT-Certified Division 7 Contractors (Thermal & Moisture Protection)
_ MDOT-Certified Division 8 Contractors (Doors & Windows)
_ MDOT-Certified Division 9 Contractors (Finishes)
_ MDOT-Certified Division 10 Contractors (Specialties)
_ MDOT-Certified Division 11 Contractors (Equipment)
_ MDOT-Certified Division 12 Contractors (Furnishings)
_ MDOT-Certified Division 13 Contractors (Special Construction)
_ MDOT-Certified Division 15 Contractors (Mechanical)
_ MDOT-Certified Division 16 Contractors (Electrical)
MBE RESOURCES Visitor Policy
The Purchasing Department encourages and welcomes vendors to supply their catalogs and price lists of goods/services they provide or manufacture. Vendors are also welcome to visit the Purchasing Department; however, in order for the staff and vendors to schedule their time efficiently, an appointment is recommended. Appointments may be scheduled from 9:00 a.m. to 3:00 p.m., Monday through Friday. Please call 410-638-4080 to schedule an appointment.
Cooperative Procurement
The Harford County Public Schools may utilize cooperative purchasing agreements awarded by other public entities or cooperative purchasing organizations when it is determined to be in our best interest. Harford County Public Schools is a participating member of the Baltimore Regional Cooperative Purchasing Committee.
Operating Procedures
The Purchasing Department's operating procedures are governed by the State of Maryland Education Articles and Board and School Administration policy.
Bid Procedures
Formal competitive sealed bidding is required on requirements that exceed $25,000.00 in total value. Dividing large requirement into smaller amounts to avoid the requirement for formal bidding is contrary to the spirit and intent of this policy. Formal Bidding may not be required if there is an opportunity to "piggyback" a contract issued by another public entity.
Advertising
Bids and proposals over $25,000 are advertised on our web site and may be advertised in a newspaper.
Building Maintenance
Bids for routine building maintenance, goods, services and special projects are issued by the Purchasing Department. (Examples include roof replacement and repair/painting/ glazing, asbestos abatement, HVAC maintenance and scheduled service systems.) Individual projects under $25,000 in value are combined through annual contracted services or supply bids.
Construction
The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4212.
Operation and Grounds
The Purchasing Department coordinates and issues all bids for custodial services, products, grounds care and maintenance.
Important Links
Invitation to Bid
Current Solicitations
Amendments to solicitations often occur prior to bid opening and sometimes within
as little as 24 hours prior to bid opening. It is the potential vendor's responsibility
to frequently visit the Purchasing web site (www.hcps.org/Purchasing) to obtain
amendments once they have downloaded a solicitation. Bids must be returned in a
sealed envelope. E-mail or faxed bids will not be accepted.
Specifications and proposal sheets may be obtained at the Purchasing Department,
Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. Written
requests should be mailed to the Purchasing Department, Harford County Public Schools,
102 S. Hickory Avenue, Bel Air, MD 21014. The Board of Education of Harford County
reserves the right to accept or reject any and all bids and to waive any informalities
in the bids received.
Certified Minority Business Enterprises are encouraged to respond to this solicitation
notice. Construction projects estimated to cost in excess of $50,000 must adhere
to the Minority Business Enterprise Procedure applicable to all public school construction
projects.
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Anti-discrimination Statement
The Harford County Public School System does not discriminate on the basis of race,
color, sex, age, national origin, religion, sexual orientation, or disability in
matters affecting employment or in providing access to programs. Inquiries related
to the policies of the Board of Education of Harford County should be directed to
the Director of Public Information, 410-588-5213.
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Request for Information
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Proposal Due
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Opening |
Name |
Contact |
None Currently Posted
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Certified Minority Business Enterprises are encouraged to respond to this solicitation
notice. Construction projects estimated to cost in excess of $50,000 must adhere
to the Minority Business Enterprise Procedure applicable to all public school construction
projects.
Anti-discrimination Statement
The Harford County Public School System does not discriminate on the basis of race,
color, sex, age, national origin, religion, sexual orientation, or disability in
matters affecting employment or in providing access to programs. Inquiries related
to the policies of the Board of Education of Harford County should be directed to
the Director of Public Information, 410-588-5213.
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Request for Proposals
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Proposal
Due |
Proposal Due Time |
Direct All Inquiries to: |
Name |
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4/27/10 |
2:30 PM
Local Time |
John R. Miller, CPPO
John.Miller@hcps.org |
RFP: 10-JMC-028
A Performance Based Contract Covering Paper Towel and Tissue Needs For The School District
Pre-Proposal Conference: 4/6/10
10:00 AM
Facilities Department, Surplus Warehouse, 2218 Commerce Drive, Forest Hill, MD 21050 |
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4/22/10 |
2:00 PM Local Time |
Karen Ruppe
Charlotte-Mecklenburg Procurement Services |
RFP #269-2010-183
Park and Playground Equipment
Pre-Proposal Conference: 3/30/10 @ 9:00 AM
Charlotte-Mecklenburg Government Center
600 East Fourth Street, Room #267
Charlotte, North Carolina 28202
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Certified Minority Business Enterprises are encouraged to respond to this solicitation
notice. Construction projects estimated to cost in excess of $50,000 must adhere
to the Minority Business Enterprise Procedure applicable to all public school construction
projects.
Anti-discrimination Statement
The Harford County Public School System does not discriminate on the basis of race,
color, sex, age, national origin, religion, sexual orientation, or disability in
matters affecting employment or in providing access to programs. Inquiries related
to the policies of the Board of Education of Harford County should be directed to
the Director of Public Information, 410-588-5213.
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Request for Qualifications
| Proposal Due |
Opening |
Name |
Contact |
None currently posted
|
Certified Minority Business Enterprises are encouraged to respond to this solicitation
notice. Construction projects estimated to cost in excess of $50,000 must adhere
to the Minority Business Enterprise Procedure applicable to all public school construction
projects.
Anti-discrimination Statement
The Harford County Public School System does not discriminate on the basis of race,
color, sex, age, national origin, religion, sexual orientation, or disability in
matters affecting employment or in providing access to programs. Inquiries related
to the policies of the Board of Education of Harford County should be directed to
the Director of Public Information, 410-588-5213.
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Announcement of Contract Award
View a Listing of the
Contracts Approved by the Board of Education of Harford County
| 10-DGH-030 |
Fleet Vehicles |
--- |
Evaluation in Progress |
| 10-DGH-029 |
Music Equipment |
$67,846.00 |
Guitar Center
Midwest Musical Imports
NEMC
Stu's Music Shop
Washington Music |
| 10-DGH-026 |
Audio and Video Production Equipment - Television Studion |
$36,874.50 |
East Shore Sound, Inc. |
| 10-JMC-025 |
Water Cooled Chiller Upgrades at Southampton Middle School, 1200 Moores Mill Road, Bel Air, MD 21014 |
$277,849.00 |
Chesapeake Systems |
| 10-DGH-024 |
School Buses |
$482,097.10 |
K. Neal International Trucks, Inc. |
10-DGH-023 |
Fleet Vehicles |
Bid Canceled |
*In consideration of production and legislated emission issues, this bid has been canceled. A new bid will be issued at a later date.
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| 10-JMC-022 |
Air Conditioning Equipment |
$197,490.00 |
Dynastics |
| 10-JLL-021 |
Copy Paper |
$129,408.00 |
Frank Parsons Co. |
| 10-RRK-020 |
Replacement of Gymnasium Bleachers at Havre de Grace Middle School |
--- |
Please be advised that this bid is cancelled and will be re-bid within the next few weeks. |
| 10-_ _ _ -019 |
Number Not Used |
--- |
Number Not Used |
| 10-JMC-018 |
Children's Day Care Center Operation with the Deerfield Elementary School, 2307 Willoughby Beach Road, Edgewood, MD 21040 |
--- |
No Bids Received. |
| 10-JMC-017 |
Boiler Re-Tubing of Two (2) Kewanee Boilers at C. Milton Wright High School, 1301 N. Fountain Green Road, Bel Air, MD 21015 |
$31,464.00 |
East Coast Welding & Construction |
10-RRK-016 |
Replacement of Gymnasium Bleachers at Havre de Grace Middle School |
Bid Canceled |
Reissued as Bid #10-RRK-020 |
| 10-RRK-015 |
Replacement of Gymnasium Bleachers at Fallston High School |
--- |
Please be advised that this bid is cancelled and will be re-bid within the next few weeks. |
| 10-JMC-014 |
On-Call Contract for Insulation Services including Installation & Repair Services for Harford County Public Schools |
Hourly rate Foreman: $29.75
Hourly rate 1 Technician: $27.50
% Mark-up: 15%
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Insulation Solutions |
| 10-JMC-013 |
Just in Time Delivery of Custodial Supplies |
$100,000
$ 42,000 |
Calico Industries
FPC - Soap & Dispensers |
| 10-DGH-012 |
Fire Alarm System Replacement at Emmorton Elementary School |
$69,222.00 |
Wire Solutions, Inc. |
| 10-RRS-011 |
Furnish & Deliver Engineered Wood Fiber Playground Surfacing |
$28,240.00 |
Sparks at Play |
| 10-JMC-010 |
Emergency Generator Replacement at Havre de Grace High School |
Bid Canceled |
Please be advised that this bid is cancelled and will be re-bid within the next few weeks. If you have any questions, please contact John Miller, Director of Purchasing at 410-638-4082 or by e-mail at john.miller@hcps.org. |
| 10-JMC-009 |
Deliver, Install, Erect Pasture Fencing at North Harford High School |
$30,730.00 |
SRP Construction |
| 10-JLL-008 |
Copy Paper |
$113,547.00 |
Frank Parsons Co. |
| 10-JMC-007 |
On-Call Contract for HVAC Services including Installation, Repair, Updates and Preventive Maintenance for Harford County Public Schools |
$108.50/hr
$111.00/hr
$120.00/hr |
M&E Inc.
Temp Air
G. E. Tignall Inc.
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| 10-JMC-006 |
On-Call Contract for Plumbing Services Including Installation, Repair, Updates and Preventive Maintenance for Harford County Public Schools |
$97.50/hr
$132.50/hr
$140.00/hr
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G.E. Tignall Inc.
M & E Inc.
Denver Elek Inc.
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| 10-JMC-005 |
HVAC Equipment Pre-Purchase for the A.A. Roberty Administration Bldg., 102 S. Hickory Avenue, Bel Air, MD 21014 |
$68,090.00 |
Ward-Boland Associates |
| 10-JMC-004 |
On-Call Contract for Electrical Services including Installation, Repair, Updates and Preventive Maintenance for Harford County Public Schools |
Based on hourly rates of:
$69.00
$82.50
$82.50
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Award to three vendors based on hourly rates:
P.D. Valle Electric
Action Electric
Lucasia Electric
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| 10-JMC-003 |
Fallston High School Cooling Tower Overhaul, 2303 Carrs Mill Road, Fallston, MD 21047 |
$19,500.00 |
OBR Cooling Towers, Inc. |
| 10-JMC-002 |
Boiler Cleaning Service |
$17,900.00 |
American Combustion |
| 10-JLH-001 |
RFP: Physical Education Supplies & Equipment
RFP: 10-JLH-001
Addendum #1: 10-JLH-001
Board Letter Dated 9/14/09
Master Agreement
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In excess of $100,000 |
Sport Supply Group |
| 09-JMH-014 |
RFP: Consulting Services to Provide Strategic Planning Consultation to the Board of Education, Harford County Public Schools, Maryland |
--- |
Evaluation in Progress |
| 09-DGP-034 |
Audio and Video Production Equipment - Television Studio |
$102,768.87 |
East Shore Sound, Inc. |
| 09-JLL-033 |
Ice Cream |
$76,314.50 |
Jack & Jill Ice Cream Co.
Ice Cream Depot
|
| 09-JMH-032 |
Recycling Containers for Various Schools & Offices |
$39,401.88 |
FPC Distributions/
S. Freedman & Sons, Inc. |
09-JMC-030
Bid Cancelled |
HVAC Equipment Pre-Purchase for the A.A. Roberty Administration Bldg., 102 S. Hickory Avenue, Bel Air, MD 21014 |
Bid Cancelled
See information in right panel.
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Please be advised that this bid is cancelled and will be re-bid within the next few weeks. If you have any questions, please contact John Miller, Director of Purchasing at 410-638-4082 or by e-mail at john.miller@hcps.org. |
| 09-JLL-029 |
Copy Paper |
$137,794.80 |
Frank Parsons |
| 09-JLH-028 |
Bel Air High School Band Uniforms |
$54,331.61 |
DeMoulin Brothers & Co. |
| 09-JMC-027 |
Electric Service Entrance Equipment Maintenance/Preventive Maintenance Services |
$18,400/$1000 |
Harford Electrical Testing |
| 09-JMC-025 |
Installation of 277/480 Vac, 100 KVA, Emergency Engine Generator and Automatic Transfer Switch Equipment, Aberdeen Middle School |
$49,890.00 |
P.B. Valle Electric Company |
| 09-JLE-024 |
Parent-Student Handbook Calendar |
$20,537.60 |
Cenveo |
| 09-JMC-023 |
Southampton Middle School Fire Sprinkler Head Replacement |
$39,400.00 |
Heubeck Sprinkler Inspection Co. |
| 09-DGP-022 |
Fire Alarm and Life Safety Systems Maintenance, Service and Inspection Contract |
$174,420.00 |
Media Plumbing and Heating, Inc D/B/A Kinetix |
| 09-JMC-021 |
Dublin Elementary School Septic System Repair |
$49,750.00 |
Earl E. Preston, Inc. |
| 09-RRJ-020 |
Weight Room Equipment - Bel Air High School |
$36,200.00 |
ProMaxima Mfg., LTD |
| 09-JLE-019 |
Color Copy Paper |
$50,702.00 |
RIS Paper |
| 09-JMH-018 |
School Buses - 2009 |
$948,083.00 |
American Bus & Truck |
| 09-DGP-017 |
Audio Visual Equipment and Installations |
$528,017.98 |
Multiple Vendors |
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Copy Paper |
$134.769.60 |
Ricoh |
| 09-RRJ-015 |
Replacement of Gymnasium
Bleachers at Edgewood Middle School |
$48,700.00 |
T.J. Distributors |
| 09-JLE-013 |
Color Copy Paper |
$28,314.00 |
Ricoh Corporation |
| 09-JLL-012 |
RFP: Professional Auditing Services |
$244,600.00 |
SB & Company |
| 09-JMS-011 |
Installation of Backflow Flow Prevention |
$62,904.00 |
Shur-Line Construction Inc. |
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On-Call Asbestos Containing Material Removal |
$120,000.00 |
A&I |
09-JMH-009
Deferred
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RFP: HCPS Food Services Department - Financial Review of Operating Cost |
Deferred |
Pending for future date |
| 09-JMS-008 |
Replacement of Existing Wheel Chair Lift at Roye Williams Elementary School |
$18,790.00 |
American Medical Services |
| 09-JLH-007 |
Copy Paper |
$136,829.50 |
Ricoh |
| 09-RRJ-006 |
Replacement of Gymnasium Bleachers at Havre de Grace High School |
$97,350.00 |
TJ Distributors |
| 09-JMS-005 |
Asbestos Containing Material Removal |
$55,999.00 |
A & I
Asbestos Specialists, Inc.
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| 09-JMS-004 |
Emergency Generator Service |
$24,013.62 |
Bayview Maintenance Company |
Certified Minority Business Enterprises are encouraged to respond to this solicitation
notice. Construction projects estimated to cost in excess of $50,000 must adhere
to the Minority Business Enterprise Procedure applicable to all public school construction
projects.
News and Events
Public Surplus Auction
Please visit the Public Surplus Auction site at www.publicsurplus.com. The best way to find out if we have any items posted is to search within 20 miles of zip code 21014.
The Harford County Public Schools public sale of used school furnitue and equipment usually held on the first Wednesday of each month had been suspended until further notice due to damage to the building.
Harford County Public Schools will hold a public sale of used school furniture and equipment on the first
Wednesday of each month. During that time, items are offered for purchase and must be removed from
the warehouse the same day. Facilities Management Staff will be on site to assist with the loading of
any items as needed.
All items are sold "as is", no refunds, returns or exchanges.
The location is Forest Hill Storage, 2218 Commerce Drive in the Forest Hill Industrial
Park from 8:00 a.m. to 12:00 noon. Cash Sales Only.
Please direct any questions concerning the public sale to Mr. James Bertier at 410-638-4088.
This will be the only opportunity to view,
purchase and remove used school furniture until the next sale.
Forest Hill Storage Facility
2218 Commerce Road
Forest Hill, MD 21050-2550
Directions:
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