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Procurement
Procurement conducts Virtual Public Bid Openings only. Please contact the Procurement Department with any questions.

Our commitment to our customers: Service......Savings......Satisfaction

The mission of the Procurement Department of Harford County Public Schools is to provide professional, value-added procurement and material management services, using effective, innovative processes that result in continuous customer satisfaction, while maintaining public trust with the assurance that each dollar expended will be used in the most efficient manner. In this spirit, free and open competition, and equal opportunity for all qualified vendors is promised.

How do I contact the Procurement Department?
Procurement Department:       
Forest Hill Distribution Center:
    101 Industry Lane
    Forest Hill, MD 21050
    Phone: 410-638-4136 



Procurement Information

Advertising
Bids and proposals over $50,000 are advertised on our web site and may be advertised in eMaryland Marketplace.

Bid Procedures
Formal competitive sealed bidding is required on requirements that exceed $50,000.00 in total value. Dividing a large requirement into smaller amounts to avoid the requirement for formal bidding is contrary to the intent of this policy. Formal Bidding may not be required if there is an opportunity to "piggyback" a contract issued by another public entity.

Construction
The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090

Cooperative Procurement
The Harford County Public Schools may utilize cooperative procurement agreements awarded by other public entities or cooperative procurement organizations when it is determined to be in our best interest.

FAQs ESSER and GEER
Frequently Asked Questions Elementary and Secondary School Emergency Relief (ESSER) Programs Governor’s Emergency Education Relief (GEER) Programs

Minority Business Program
The Procurement Department encourages minority businesses to compete to provide goods and services to the Harford County Public Schools and certified Minority Business Enterprises are encouraged to respond to solicitation notices. The school system utilizes the State of Maryland Department of Transportation (MDOT) certification program. HCPS follows the State of Maryland's Minority Business Enterprise requirements. Goals for minority participation are set for each project. You may apply for minority certification by calling the Department of Transportation, Minority Business Enterprise Department at 410-865-1241   or check out their web site at http://www.mdot.state.md.us/.

Operating Procedures
The Procurement Department's operating procedures are governed by the State of Maryland Education Articles, Board of Education, and School Administration Policies.

Tax Identification Number
Harford County Public Schools are specifically exempt from retail sales tax under Maryland Certificate Number 3000120-1. Our Federal Tax Identification Number is 52-6000955.

Terms and Conditions
The HCPS Terms and Conditions for contracts can be found here: Terms and Conditions

Visitor Policy
Vendors and sales representatives are required to have an appointment to meet with Procurement Staff. Please call 410-638-4080  to schedule an appointment.




Invitation to Bid

Bid Number Due Date & Time Bid Documents Name of Bid Contact Person Additional Information
24-DSM-025 4/17/2024
2:30 pm Local Time
Electronics Recyling/Disposal

Electronics Recyling/Disposal Denise Semenkow Questions must be emailed to Denise.Semenkow@hcps.org no later than Noon (EST) on March 29, 2024        
24-JHP-017 4/3/2024
2:30 pm local time
Hook Lift, Dump, and Refrigerated Trucks Purchase

Hook Lift, Dump, and Refrigerated Trucks Purchase Jennifer Horner, CPPB Questions must be emailed to Jennifer.Horner@hcps.org no later than 2:30 pm on March 19, 2024.
Trade-In Inspection: March 14, 2024 at 1:00 – 4:00 pm, Facilities Department, 2209 Conowingo Road, Bel Air, MD 21015
24-JHP-024 4/10/2024
2:30 pm local time
Resurface Running Track at Aberdeen High School

Resurface Running Track at Aberdeen High School Jennifer Horner, CPPB Pre-Bid/Site Inspection: March 22, 2024 at 10:00 am local time at Aberdeen High School (meet at track entrance), 251 Paradise Road, Aberdeen, MD 21001

Questions must be emailed to
Jennifer.Horner@hcps.org no later than 2:30 pm on April 1, 2024.
24-SRM-022 4/9/2024
2:30 PM Local Time
Removal and Replacement of Kitchen Ovens

Removal and Replacement of Kitchen Ovens Sara Rowe Questions must be emailed to sara.rowe@hcps.org no later than 12:00 pm on March 20, 2024. 

Planning and Construction

The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090  or at the web site listed below.

http://www.hcps.org/departments/operations/PlanningandConstruction.aspx

Current Solicitations

Amendments to solicitations often occur prior to bid opening and sometimes within as little as 24 hours prior to bid opening. It is the potential vendor's responsibility to frequently visit the Procurement web site (www.hcps.org/Purchasing) to obtain amendments once they have downloaded a solicitation. Bids must be returned in a sealed envelope. E-mail or faxed bids will not be accepted.

Specifications and proposal sheets may be obtained at the Procurement Department, Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. Written requests should be mailed to the Procurement Department, Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. The Board of Education of Harford County reserves the right to accept or reject any and all bids and to waive any informalities in the bids received.

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice. Construction projects estimated to cost in excess of $50,000 must adhere to the Minority Business Enterprise Procedure applicable to all public school construction projects.

Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, marital status, genetic identification, political affiliation, or disability in matters affecting employment or in providing access to programs to employees. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Manager of Communications, 410-588-5203




RFPs - Request for Proposals

RFP Number Due Date & Time Bid Documents Name of Bid Contact Person: Additional Information:
24-JH-013 4/23/2024    12:00 pm local time 24-JH-013 Retirement Plan Consulting.pdf
Retirement Plan Consulting Jennifer Horner, CPPB Pre-Proposal Conference: March 20, 2024 at 10:30 am via Teams

Questions must be e-mailed to Jennifer.Horner@hcps.org no later than 12:00 pm local time on April 5, 2024.
24-DS-021 5/15/2024    12:00 pm Local Time 24-DS-021 Pre-Employment Physical Exams and Related Services.pdf
Pre-Employment Physical Exams and Related Services         Denise Semenkow A Pre-Proposal Conference will be held on April 4, 2024 at 10:00am (EST) via Teams.  
Questions must be submitted to Denise.Semenkow@hcps.org no later than Noon EST on April 12, 2024.


Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, marital status, genetic identification, political affiliation, or disability in matters affecting employment or in providing access to programs to employees. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Manager of Communications, 410-588-5203




RFIs - Request for Information

None Currently Posted


Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, or disability in matters affecting employment or in providing access to programs. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Director of Public Information, 410-588-5203 .




RFQus - Request for Qualifications

Qualification Due Due Time Direct All Inquiries to: Name
12/30/2023 2:30 PM Local Time Jennifer Horner, CPPB 20-BT-025 Pre-qualify, Select, and Place a School-Age Child Care Provider at various Elementary Schools (as needed)
12/31/2023 2:30 pm Local Time Denise Semenkow RFQu 21-DS-018:  Institute of Higher Education Partnerships for Conditionally Certified Instructional Staff
12/31/2023 2:30 PM Local Time Jennifer Horner, CPPB RFQu 20-BT-026 School Community Partnerships - Comprehensive Services
6/28/2024 2:30 PM Local Time Geoffery Sudzina RFQu #24-GS-005 EXTERNAL EVALUATORS / RESEARCHERS FOR VARIOUS GRANTS AND PROGRAMS – RE-ADVERTISEMENT

Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, or disability in matters affecting employment or in providing access to programs. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Director of Public Information, 410-588-5203 .




Solicitations Results

Bid Number Bid Title Award Value Vendor Name
24-SRP-003 Food & Nutrition Equipment Replacement Parts
$50,000.00 Parts Town, LLC
24-SRM-011 Ford Transit Vehicles and Bronco with Trade-Ins 
Board Award Letter: 2/12/2024
$1,363,362.00  Hertrich Fleet Services Inc. 
24-SRM-001 Conventional Special Needs School Busses (Type I)
Board Award Letter: 9/18/2023
$1,601,006.00 American Truck & Bus Inc. T/A American Bus Sales and Service
24-JHP-015 Modular Classrooms for Various HCPS Locations
Board Award Letter: 2/12/2024
$862,098.00 Modular Building Technologies aka Modular Technologies, Inc.
24-JHP-006 Commissioning Services for Aberdeen Middle School HVAC Systemic Renovation
$52,583.00 HBS Solutions, Inc.
24-JHP-002 On-Call Mechanical Equipment Repairs and Services
Estimated Annual Value: $75,000.00 BMC Services, LLC
24-GSM-014 Wood Floor Refinishing and Repair
Estimated Annual Value $75,000.00 Dura-Glo Floor Service, Inc.
Master Care Flooring
23-SRP-034 Removal and Replacement of Kitchen Ovens
Board Award Letter: 6/26/2023
$95,824.54 Culinary Depot, Inc
23-SRM-031 Snacks and Non-Carbonated Beverages
Board Award Letter: 6/26/2023
$900,000.00 Royalle DIning Services, Inc. dba Culinary Ventures Maryland
23-SRM-027 Athletic Trainer Services
Board Award Letter: 7/17/2023
$500,000.00 ATI Physical Therapy
23-SRM-026 Food and Nutrition Supplies & Paper Goods
Board Award Letter: 6/12/2023
$691,560.85 FPC Holdings, Inc. 
23-SRM-025 Manufacturer Direct Breakfast and Juice Products
Board Award Letter: 7/17/2023
$686,759.50 Country Pure Foods, Inc
Conagra Brands, Inc. 
Rich Prodcuts Corporation
23-SR-020 Athletic and Physical Education Supplies, Equipment and Related Products
Board Award Letter: 6/12/2023
Estimated Annual Value: $130,000.00  The Prophet Corporation DBA Gopher Sport
23-JHS-021 LED Light Towers
$40,713.00 Carter Machinery Co.
23-JHS-018 Electrical Supplies and Associated Materials
Board Award Letter: 1/9/2023
Estimated Annual Value: $200,000.00 Captial Electric
CN Robinson Lighting Supply
23-JHS-017 Dealership Maintenance and Repairs for Fleet Vehicles
Estimated Annual Value: $50,000.00 Jerry's Chevrolet
Preston Automotive Group
23-JHS-014 Generator Replacement at Fallston Middle School
$45,520.00 P.D. FValle Electric Co., Inc.
23-JHS-012 Pre-Manufactured Storage Buildings
$41,330.00 Miller Buildings, Inc.
23-JHS-011 Plumbing Supplies and Assoicated Materials
Board Award Letter: 12/5/2022
Estimated Annual Value: $300,000.00 McArdle and Walsh, Inc.
Schumacher and Seiler, Inc.
23-JHS-010 Inspection, Maintenance and Service of Fire Extginguishers and Fire Suppression Systems
Estimated Annual Value: $45,268.25 Complete Fire Protection
23-JHS-005 AHERA Re-Inspections
$19,035.00 Spotts, Stevens and McCoy
23-JHS-003 Milk Coolers and Pass Thru Refrigerator Replacement at Various Locations
$44,113.00 Singer Ashland
23-JHS-002 Steamer and Kettle Replacements at Various Locations
Board Award Letter: 10/10/2022
Culinary Depot - $41,286.68
11400, Inc. - $144,775.00
Culinary Depot
11400, Inc.
23-JHS-001 Outdoor Walk-In Cooler and Freezer Combination Replacement at Magnolia Elementary School
Board Award Letter: 10/10/2022
$58,676.17 Douglas Equipment
23-JHP-035 Air Scrubbers with HEPA Filtratioin
Board Award Letter: 7/17/2023
$326,350.00 American Air Filter
23-JHP-032 Daily Analysis of Drinking Water
$47,167.50 Nile WaterTech, Inc.
23-JHM-036 Siding Replacement at Youth's Benefit Elementary School
Board Award Letter: 7/17/2023
$247,307.50 RAM Restoration
23-JHM-033 Paving and ADA Improvements at Meadowvale Elementary and Hickory Annex Bus Lot
Board Award Letter: 6/26/2023
$1,097,991.50 Image Asphalt Maintenance, Inc.
23-JHM-030 Gutter Replacement at Fallston Middle School
Board Award Letter: 5/8/2023
$195,620.00 Hayes Construction Company
23-JHM-023 Repalcement of Existing Sewer Pipe at Magnolia Elementary School
$46,895.00 Bry's Lawn Care and Landscaping, LLC
23-JHM-019 Stage Rigging Inpsections and Repairs
$34,912.50 PointWright Entertainment Rigging Specialists
23-JHM-007 On-Call Emergency Snow Removal
Estimated Annual Value: $50,000.00 Bry's Lawn Care & Landscaping LLC
Foxx's Cleaning Service
Frank J. Goettner Construction Co, Inc.
Green Construction Co, Inc.
23-JH-022 Job Order Contracting Services in the State of Maryland and Washington DC
Board Award Letter: 6/12/2023
Estimated Annual Value: $250M Adrian L. Merton Incorporated
Brown & Root
F.H. Paschen, S.N. Nielsen & Associates, LLC
Nichols Contracting, Inc.
TMG Construction
23-DSS-006 Remote Alarm Monitoring and On-Call Services        
Board Award Letter: 11/7/2022
Estimated Annual Value: $75,000.00 Starlight Security, Inc.
23-DSS-004 Consumptive Fixture Projects at Various Locations
Board Award Letter: 11/7/2022
$129,918.48 Denver-Elek, Inc.
23-DSP-028 Special Education Contractual Related Services
Board Award Letter: 6/26/2023
Estimated Value of Each Contract Could Exceed $100,000.00 See Attached Award Report        
23-DSM-016 Portable Two-Way Radios and Repeater Repair Services        
Estimated Annual Value: $90,000.00 Wireless Communications, Inc.
23-DSM-015 Hydraulic Paper Cutter        
$32,200.00 Standard Graphics Mid Atlantic, Inc.
23-DSM-013 Contracted Unarmed Security Services
Estimated Annual Value: $25,000.00 Shored Up Solutions, LLC.
Tactical 1 Security Services, LLC
23-DSM-009 Music Instrument Repair Services        
Estimated Annual Value of Contracts: $65,000.00 Guitar Store Centers, Inc. DBA Music & Arts
Joe Noto's Music Land
23-DS-024 Dependent Eligibility Verifcation Audit 
Board Award Letter: 8/14/2023
$99,750.00 Alight Solutions
22-SRM-025 Fire Alarm Replacements at Bel Air Middle School and Fountain Green Elementary School 
Board Award Letter: 8/22/2022
$768,000.00 Action Electrical Contractors, Inc. 
22-SRM-019 Fire Alarm Replacements at Bel Air Middle School and Fountain Green Elementary School
No Award No Award
22-SR-016 Athletic Uniforms and Apparel 
Board Award Letter: 8/22/2022
Estimated annual value: $172,000.00 All Pro Team Sports
BSN Sports
Yorktowne Sports
22-SHS-017 Churchville Elementary School ADA Improvements and Underground Fuel Tank Removal
 

Board Award Letter: 5/9/2022
$133,793.00 DSM Properties, LLC
22-SHS-006 Vertical Milling Machines
$28,973.50 Norman Machine Tool, LTD. 
22-SHM-015 Playground Maintenance Supplies
Board Award Letter: 4/25/2022
$133,359.25 Witmer Mulch, LLC: $101,400.00
Playcore Wisconsin, Inc dba Gametime, c/o Cunningham Recreation: $31,959.25
22-SHM-005 Door Locks and Hardware
Independent Hardware, Inc $21,674.20
 
EAS DBA Southern Lock
 
$38,631.52
 
Advanced Security $6,280.00
 
Independent Hardware, Inc. 
Electronic Access Specialists DBA Southern Lock and Supply, Co
Advanced Security & Lock 
 
22-SHM-004 On-Call and Scheduled Services for Alternative Vehicle Transportation
No Award IFB Cancelled
22-JHS-028 Freezer and Walk-In Cooler Installations at Various Locations
Douglas Equipment - $43,722.58
Carey Sales & Services, Inc. - $22,249.00
Douglas Equipment
Carey Sales & Services, Inc.
22-JHS-027 Removal and Installation of Dishwasher at Fallston Middle School
$49,750.00 11400, Inc.
22-JHS-023 Compact Crawler Boom Lift
Board Award Letter: 6/13/2022
$184,952.84 Valley Suppy and Equipment
22-JHS-021 Sampling and Analysis of Wastewater
Estimated Annual Value: $35,000.00 Home Land Labs
22-JHS-018 Paving and ADA Improvements at Various Locations
Board Award Letter: 5/16/2022
$846,127.00 Image Asphalt Maintenance, Inc.
22-JHS-013 Contracted Services: Music Therapist
Estimated Annual Value: $93,000.00 Augmenting Ability, LLC
22-JHS-012 Audio Visual Equipment Installations
Estimated Annual Value: $40,000.00 East Shore Sound, Inc.
Maryland Sound and Image, Inc.
22-JHS-010 Pre-Manufactured Storage Buildings (Re-advertisement)
$14,745.00 Miller Buildings, Inc.
22-JHS-008 Lead Sampling and Testing of Drinking Water
Estimated Annual Value $60,000.00 Home Land Labs
22-JHS-003 Commissioning Services for Homestead/Wakefield Elementary Replacement School
$45,450.00 Complete Commissioning, Inc.
22-JHS-002 Pre-Manufactured Storage Buildings
No Award No Bids
22-DSS-024 Thermal Insulated Food and Beverage Bags
$4,494.00 Bay Promo, LLC
22-DSS-007 TV Studio Upgrades for Standardization
Board Award Letter: 11/8/2021
$492,000.00 East Shore Sound, Inc.
22-DS-011 Enterprise Resource Planning Software and Related Services
Board Award Letter: 11/14/2022
$8,427,773.00 CherryRoad Technologies, Inc.
22-DS-009 RFP - Online Tutoring Services
No Award RFP Cancelled
21-SHS-022 Condiments, Sunflower Seeds, and Bread Products
Board Award Letter: 7/12/2021

VENDOR 

AWARD AMOUNT 

SunOpta Grains & Foods, Inc 

$35,748.00 

Red Gold, LLC 

$71,444.25 

H&S Bakery 

$174,990.00 

SunOpta Grains & Foods, Inc
Red Gold, LLC
H&S Bakery
21-SHS-019 Replacement of Fire Alarm 
Board Award Letter: 6/21/2021
$197,846.42 Advanced Fire Protection Systems, LLC
21-SH-021 Bus Routing, Fleet Managerment, GPS, School Planning, and Stop-Arm Camera Solutions
No Award RFP Cancelled
21-SH-020 Virtual Reality (VR) Paint Booth Simulation Training System Virtual Reality (VR) Paint Booth Simulation Training System for Harford Technical High School
$35,059.00 Amtek Company, Inc.
21-JHS-023 Pumping Septic and Wastewater Treatment Systems
Estimated Annual Value: $60,000.00 Ewing, Inc. T/A Ewing's Septic Servcies and Portable Restrooms
21-JHS-017 Boiler Repalcement at Bel Air Middle School
Board Award Letter: 6/7/2021
$112,598.00 Fresh Air Concepts, Inc.
21-JHS-016 Bulk Chemicals for Drinking Water and Wastewater Treatment
Annual Estimated Value - $75,000.00 George S. Coyne Chemical Co., Inc.
Univar Solutions USA, Inc.
21-JHS-013 Gutter and Fascia Replacement at Abingdon Elementary School
$4,079.85 INL Masonry Mutliservices, LLC

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice. Construction projects estimated to cost in excess of $50,000 must adhere to the Minority Business Enterprise Procedure applicable to all public school construction projects.




Contracts Log

The Harford County Public School Systems Contracts Log can be located at the following link: Contracts Log 

 

For general questions and comments about the Contracts Log contact:
procurement@hcps.org
(410) 638-4080
NOTE: This is NOT for general inquiries to HCPS.