Tax Identification Number
Harford County Public Schools are specifically exempt from retail sales tax under
Maryland Certificate Number 3000120-1. Our Federal Tax Identification Number is
Minority Business Program
The Purchasing Department encourages minority businesses to compete to provide goods
and services to the Harford County Public Schools and certified Minority Business
Enterprises are encouraged to respond to solicitation notices. The school system
utilizes the State of Maryland Department of Transportation (MDOT) certification
program. HCPS follows the State of Maryland's Minority Business Enterprise requirements.
Goals for minority participation are set for each project. You may apply for minority
certification by calling the Department of Transportation, Minority Business Enterprise
Department at 410-865-1241 or check out their web site at
The Purchasing Department encourages and welcomes vendors to supply their catalogs
and price lists of goods/services they provide or manufacture. Vendors are also
welcome to visit the Purchasing Department; however, in order for the staff and
vendors to schedule their time efficiently, an appointment is recommended. Appointments
may be scheduled from 9:00 a.m. to 3:00 p.m., Monday through Friday. Please call
410-638-4080 to schedule an appointment.
The Harford County Public Schools may utilize cooperative purchasing agreements
awarded by other public entities or cooperative purchasing organizations when it
is determined to be in our best interest. Harford County Public Schools is a participating
member of the Baltimore Regional Cooperative Purchasing Committee.
The Purchasing Department's operating procedures are governed by the State of Maryland
Education Articles and Board and School Administration policy.
Formal competitive sealed bidding is required on requirements that exceed $25,000.00
in total value. Dividing large requirement into smaller amounts to avoid the requirement
for formal bidding is contrary to the spirit and intent of this policy. Formal Bidding
may not be required if there is an opportunity to "piggyback" a contract issued
by another public entity.
Bids and proposals over $25,000 are advertised on our web site and may be advertised
in a newspaper.
Bids for routine building maintenance, goods, services and special projects are
issued by the Purchasing Department. (Examples include roof replacement and repair/painting/
glazing, asbestos abatement, HVAC maintenance and scheduled service systems.) Individual
projects under $25,000 in value are combined through annual contracted services
or supply bids.
The Department of Planning and Construction handles the bidding of large construction
projects as well as major renovation projects. Information on current solicitations
may be obtained by calling 410-638-4212.
Operation and Grounds
The Purchasing Department coordinates and issues all bids for custodial services,
products, grounds care and maintenance.