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Purchasing
Attention as of 4/20/2020: Due to COVID-19 (Coronavirus), until further notice we will conduct Virtual Public Bid Openings and Pre-Bid Meetings. Please contact the Purchasing Department with any questions.

Our commitment to our customers: Service......Savings......Satisfaction

The mission of the Purchasing Department of Harford County Public Schools is to provide professional, value-added procurement and material management services, using effective, innovative processes that result in continuous customer satisfaction, while maintaining public trust with the assurance that each dollar expended will be used in the most efficient manner. In this spirit, free and open competition, and equal opportunity for all qualified vendors is promised.

How do I contact the Purchasing Department?
Purchasing Department:       
    102 South Hickory Avenue
    Bel Air, MD 21014
    Phone: 410-638-4080 
    Fax: 410-638-4304  
Forest Hill Distribution Center:
    101 Industry Lane
    Forest Hill, MD 21050
    Phone: 410-638-4136 



Purchasing Information

Tax Identification Number
Harford County Public Schools are specifically exempt from retail sales tax under Maryland Certificate Number 3000120-1. Our Federal Tax Identification Number is 52-6000955.

Minority Business Program
The Purchasing Department encourages minority businesses to compete to provide goods and services to the Harford County Public Schools and certified Minority Business Enterprises are encouraged to respond to solicitation notices. The school system utilizes the State of Maryland Department of Transportation (MDOT) certification program. HCPS follows the State of Maryland's Minority Business Enterprise requirements. Goals for minority participation are set for each project. You may apply for minority certification by calling the Department of Transportation, Minority Business Enterprise Department at 410-865-1241   or check out their web site at http://www.mdot.state.md.us/.

Visitor Policy
Vendors and sales representatives are required to have an appointment to meet with Purchasing Staff. Please call 410-638-4080  to schedule an appointment.

Cooperative Procurement
The Harford County Public Schools may utilize cooperative purchasing agreements awarded by other public entities or cooperative purchasing organizations when it is determined to be in our best interest.

Operating Procedures
The Purchasing Department's operating procedures are governed by the State of Maryland Education Articles, Board of Education, and School Administration Policies.

Bid Procedures
Formal competitive sealed bidding is required on requirements that exceed $25,000.00 in total value. Dividing a large requirement into smaller amounts to avoid the requirement for formal bidding is contrary to the intent of this policy. Formal Bidding may not be required if there is an opportunity to "piggyback" a contract issued by another public entity.

Advertising
Bids and proposals over $25,000 are advertised on our web site and may be advertised in eMaryland Marketplace.

Construction
The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090




Invitation to Bid

Bid Number Due Date & Time Bid Documents Name of Bid Contact Person Additional Information
21-JHS-013 3/3/2021
2:30 PM Local Time
Gutter and Fascia Replacement at Abingdon Elementary School
Addendum 1: 2/17/2021
Addendum 2: 3/1/2021

Gutter and Fascia Replacement at Abingdon Elementary School Jennifer Horner, CPPB Questions must be emailed to Jennifer.Horner@hcps.org no later than 2:30
pm on February 22, 2021.

Planning and Construction

The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090  or at the web site listed below.

http://www.hcps.org/departments/operations/PlanningandConstruction.aspx

Current Solicitations

Amendments to solicitations often occur prior to bid opening and sometimes within as little as 24 hours prior to bid opening. It is the potential vendor's responsibility to frequently visit the Purchasing web site (www.hcps.org/Purchasing) to obtain amendments once they have downloaded a solicitation. Bids must be returned in a sealed envelope. E-mail or faxed bids will not be accepted.

Specifications and proposal sheets may be obtained at the Purchasing Department, Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. Written requests should be mailed to the Purchasing Department, Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. The Board of Education of Harford County reserves the right to accept or reject any and all bids and to waive any informalities in the bids received.

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice. Construction projects estimated to cost in excess of $50,000 must adhere to the Minority Business Enterprise Procedure applicable to all public school construction projects.

Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, marital status, genetic identification, political affiliation, or disability in matters affecting employment or in providing access to programs to employees. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Manager of Communications, 410-588-5203




RFPs - Request for Proposals

None Currently Posted


Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, marital status, genetic identification, political affiliation, or disability in matters affecting employment or in providing access to programs to employees. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Manager of Communications, 410-588-5203




RFIs - Request for Information

Information Due Due Time Direct All Inquiries to: Name
1/13/2021 2:30 PM Local Time Sara Harvey School Bus Routing and Fleet Management Solution
 

Addendum 1: 12/22/2020

Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, or disability in matters affecting employment or in providing access to programs. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Director of Public Information, 410-588-5203 .




RFQs - Request for Qualifications

Qualification Due Due Time Direct All Inquiries to: Name
3/3/2021 2:30 pm Local Time Denise Semenkow RFQu# 21-DS-012
Institute of Higher Education Partnerships for Conditionally Certified Instructional Staff

Addendum 1: 2/22/2021
6/30/2021 2:30 PM Local Time Bobbie Tolston, CPPO, CPPB 20-BT-025 Pre-qualify, Select, and Place a School-Age Child Care Provider at various Elementary Schools (as needed)
6/30/2021 2:30 PM Local Time Bobbie Tolston, CPPO, CPPB RFQ 20-BT-026 School Community Partnerships - Comprehensive Services
 

Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, or disability in matters affecting employment or in providing access to programs. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Director of Public Information, 410-588-5203 .




Active Solicitations

Bid Number Bid Title Award Value Vendor Name
21-SEH-010 Swimming Pool Assessment
$ 35,020.00 Frederick Ward Associates, INC

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice. Construction projects estimated to cost in excess of $50,000 must adhere to the Minority Business Enterprise Procedure applicable to all public school construction projects.




Contracts Log

The Harford County Public School Systems Contracts Log can be located at the following link: Contracts Log 

For contract specific questions please contact the buyer listed on the contract line.

Bobbie Tolston
(410) 638-4083
Bobbie.Tolston@hcps.org

Jennifer Horner
(410) 809-6044
Jennifer.Horner@hcps.org
 

Denise Semenkow
(410) 809-6040
Denise.Semenkow@hcps.org
 

Sara Harvey
(410) 638-4082
Sara.Harvey@hcps.org
 

 
For general questions and comments about the Contracts Log contact:
Purchasing@hcps.org
(410) 638-4080
NOTE: This is NOT for general inquiries to HCPS.