Counselors Needs Assessments in Grades 1-12 LEARN MORE

Home - Harford County Public Schools

Procurement
Attention as of 4/20/2020: Due to COVID-19 (Coronavirus), until further notice we will conduct Virtual Public Bid Openings and Pre-Bid Meetings. Please contact the Purchasing Department with any questions.

Our commitment to our customers: Service......Savings......Satisfaction

The mission of the Procurement Department of Harford County Public Schools is to provide professional, value-added procurement and material management services, using effective, innovative processes that result in continuous customer satisfaction, while maintaining public trust with the assurance that each dollar expended will be used in the most efficient manner. In this spirit, free and open competition, and equal opportunity for all qualified vendors is promised.

How do I contact the Procurement Department?
Procurement Department:       
Forest Hill Distribution Center:
    101 Industry Lane
    Forest Hill, MD 21050
    Phone: 410-638-4136 



Procurement Information

Advertising
Bids and proposals over $25,000 are advertised on our web site and may be advertised in eMaryland Marketplace.

Bid Procedures
Formal competitive sealed bidding is required on requirements that exceed $25,000.00 in total value. Dividing a large requirement into smaller amounts to avoid the requirement for formal bidding is contrary to the intent of this policy. Formal Bidding may not be required if there is an opportunity to "piggyback" a contract issued by another public entity.

Construction
The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090

Cooperative Procurement
The Harford County Public Schools may utilize cooperative procurement agreements awarded by other public entities or cooperative procurement organizations when it is determined to be in our best interest.

FAQs ESSER and GEER
Frequently Asked Questions Elementary and Secondary School Emergency Relief (ESSER) Programs Governor’s Emergency Education Relief (GEER) Programs

Minority Business Program
The Procurement Department encourages minority businesses to compete to provide goods and services to the Harford County Public Schools and certified Minority Business Enterprises are encouraged to respond to solicitation notices. The school system utilizes the State of Maryland Department of Transportation (MDOT) certification program. HCPS follows the State of Maryland's Minority Business Enterprise requirements. Goals for minority participation are set for each project. You may apply for minority certification by calling the Department of Transportation, Minority Business Enterprise Department at 410-865-1241   or check out their web site at http://www.mdot.state.md.us/.

Operating Procedures
The Procurement Department's operating procedures are governed by the State of Maryland Education Articles, Board of Education, and School Administration Policies.

Tax Identification Number
Harford County Public Schools are specifically exempt from retail sales tax under Maryland Certificate Number 3000120-1. Our Federal Tax Identification Number is 52-6000955.

Terms and Conditions
The HCPS Terms and Conditions for contracts can be found here: Terms and Conditions

Visitor Policy
Vendors and sales representatives are required to have an appointment to meet with Procurement Staff. Please call 410-638-4080  to schedule an appointment.




Invitation to Bid

Bid Number Due Date & Time Bid Documents Name of Bid Contact Person Additional Information
23-DSS-006 10/19/2022
2:30 pm Local Time
Remote Alarm Monitoring and On-Call Services

Remote Alarm Monitoring and On-Call Services Denise Semenkow Questions are due by 2:30pm on September 29, 2022.  Email questions to Denise.Semenkow@hcps.org
 

Planning and Construction

The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090  or at the web site listed below.

http://www.hcps.org/departments/operations/PlanningandConstruction.aspx

Current Solicitations

Amendments to solicitations often occur prior to bid opening and sometimes within as little as 24 hours prior to bid opening. It is the potential vendor's responsibility to frequently visit the Procurement web site (www.hcps.org/Purchasing) to obtain amendments once they have downloaded a solicitation. Bids must be returned in a sealed envelope. E-mail or faxed bids will not be accepted.

Specifications and proposal sheets may be obtained at the Procurement Department, Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. Written requests should be mailed to the Procurement Department, Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. The Board of Education of Harford County reserves the right to accept or reject any and all bids and to waive any informalities in the bids received.

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice. Construction projects estimated to cost in excess of $50,000 must adhere to the Minority Business Enterprise Procedure applicable to all public school construction projects.

Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, marital status, genetic identification, political affiliation, or disability in matters affecting employment or in providing access to programs to employees. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Manager of Communications, 410-588-5203




RFPs - Request for Proposals

None Currently Posted


Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, marital status, genetic identification, political affiliation, or disability in matters affecting employment or in providing access to programs to employees. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Manager of Communications, 410-588-5203




RFIs - Request for Information

None Currently Posted


Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, or disability in matters affecting employment or in providing access to programs. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Director of Public Information, 410-588-5203 .




RFQs - Request for Qualifications

Qualification Due Due Time Direct All Inquiries to: Name
6/30/2023 2:30 pm Local Time Denise Semenkow RFQu 21-DS-018:  Institute of Higher Education Partnerships for Conditionally Certified Instructional Staff
12/30/2023 2:30 PM Local Time Bobbie Tolston, CPPO, CPPB 20-BT-025 Pre-qualify, Select, and Place a School-Age Child Care Provider at various Elementary Schools (as needed)
12/30/2023 2:30 PM Local Time Bobbie Tolston, CPPO, CPPB RFQ 20-BT-026 School Community Partnerships - Comprehensive Services
 

Anti-discrimination Statement

The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, or disability in matters affecting employment or in providing access to programs. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Director of Public Information, 410-588-5203 .




Active Solicitations

Bid Number Bid Title Award Value Vendor Name
RFP# 22-DS-009 Online Tutoring Services
No Award RFP Cancelled
23-JHS-005 AHERA Re-Inspections
$19,035.00 Spotts, Stevens and McCoy
22-SRM-025 Fire Alarm Replacements at Bel Air Middle School and Fountain Green Elementary School 
Board Award Letter: 8/22/2022
$768,000.00 Action Electrical Contractors, Inc. 
22-SRM-019 Fire Alarm Replacements at Bel Air Middle School and Fountain Green Elementary School
No Award No Award
22-SR-016 Athletic Uniforms and Apparel 
Board Award Letter: 8/22/2022
Estimated annual value: $172,000.00 All Pro Team Sports
BSN Sports
Yorktowne Sports
22-SHS-017 Churchville Elementary School ADA Improvements and Underground Fuel Tank Removal
 

Board Award Letter: 5/9/2022
$133,793.00 DSM Properties, LLC
22-SHS-006 Vertical Milling Machines
$28,973.50 Norman Machine Tool, LTD. 
22-SHM-015 Playground Maintenance Supplies
Board Award Letter: 4/25/2022
$133,359.25 Witmer Mulch, LLC: $101,400.00
Playcore Wisconsin, Inc dba Gametime, c/o Cunningham Recreation: $31,959.25
22-SHM-005 Door Locks and Hardware
Independent Hardware, Inc $21,674.20
 
EAS DBA Southern Lock
 
$38,631.52
 
Advanced Security $6,280.00
 
Independent Hardware, Inc. 
Electronic Access Specialists DBA Southern Lock and Supply, Co
Advanced Security & Lock 
 
22-SHM-004 On-Call and Scheduled Services for Alternative Vehicle Transportation
No Award IFB Cancelled
22-JHS-028 Freezer and Walk-In Cooler Installations at Various Locations
Douglas Equipment - $43,722.58
Carey Sales & Services, Inc. - $22,249.00
Douglas Equipment
Carey Sales & Services, Inc.
22-JHS-027 Removal and Installation of Dishwasher at Fallston Middle School
$49,750.00 11400, Inc.
22-JHS-023 Compact Crawler Boom Lift
Board Award Letter: 6/13/2022
$184,952.84 Valley Suppy and Equipment
22-JHS-021 Sampling and Analysis of Wastewater
Estimated Annual Value: $35,000.00 Home Land Labs
22-JHS-018 Paving and ADA Improvements at Various Locations
Board Award Letter: 5/16/2022
$846,127.00 Image Asphalt Maintenance, Inc.
22-JHS-013 Contracted Services: Music Therapist
Estimated Annual Value: $93,000.00 Augmenting Ability, LLC
22-JHS-012 Audio Visual Equipment Installations
Estimated Annual Value: $40,000.00 East Shore Sound, Inc.
Maryland Sound and Image, Inc.
22-JHS-010 Pre-Manufactured Storage Buildings (Re-advertisement)
$14,745.00 Miller Buildings, Inc.
22-JHS-008 Lead Sampling and Testing of Drinking Water
Estimated Annual Value $60,000.00 Home Land Labs
22-JHS-003 Commissioning Services for Homestead/Wakefield Elementary Replacement School
$45,450.00 Complete Commissioning, Inc.
22-JHS-002 Pre-Manufactured Storage Buildings
No Award No Bids
22-DSS-024 Thermal Insulated Food and Beverage Bags
$4,494.00 Bay Promo, LLC
22-DSS-007 TV Studio Upgrades for Standardization
Board Award Letter: 11/8/2021
$492,000.00 East Shore Sound, Inc.
21-SHS-022 Condiments, Sunflower Seeds, and Bread Products
Board Award Letter: 7/12/2021

VENDOR 

AWARD AMOUNT 

SunOpta Grains & Foods, Inc 

$35,748.00 

Red Gold, LLC 

$71,444.25 

H&S Bakery 

$174,990.00 

SunOpta Grains & Foods, Inc
Red Gold, LLC
H&S Bakery
21-SHS-019 Replacement of Fire Alarm 
Board Award Letter: 6/21/2021
$197,846.42 Advanced Fire Protection Systems, LLC
21-SH-021 Bus Routing, Fleet Managerment, GPS, School Planning, and Stop-Arm Camera Solutions
No Award RFP Cancelled
21-SH-020 Virtual Reality (VR) Paint Booth Simulation Training System Virtual Reality (VR) Paint Booth Simulation Training System for Harford Technical High School
$35,059.00 Amtek Company, Inc.
21-JHS-023 Pumping Septic and Wastewater Treatment Systems
Estimated Annual Value: $60,000.00 Ewing, Inc. T/A Ewing's Septic Servcies and Portable Restrooms
21-JHS-017 Boiler Repalcement at Bel Air Middle School
Board Award Letter: 6/7/2021
$112,598.00 Fresh Air Concepts, Inc.
21-JHS-016 Bulk Chemicals for Drinking Water and Wastewater Treatment
Annual Estimated Value - $75,000.00 George S. Coyne Chemical Co., Inc.
Univar Solutions USA, Inc.
21-JHS-013 Gutter and Fascia Replacement at Abingdon Elementary School
$4,079.85 INL Masonry Mutliservices, LLC

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice. Construction projects estimated to cost in excess of $50,000 must adhere to the Minority Business Enterprise Procedure applicable to all public school construction projects.




Contracts Log

The Harford County Public School Systems Contracts Log can be located at the following link: Contracts Log 

For contract specific questions please contact the buyer listed on the contract line.

Bobbie Tolston
(410) 638-4083
Bobbie.Tolston@hcps.org

Jennifer Horner
(410) 809-6044
Jennifer.Horner@hcps.org
 

Denise Semenkow
(410) 809-6040
Denise.Semenkow@hcps.org
 

Sara Harvey
(410) 638-4082
Sara.Harvey@hcps.org
 

 
For general questions and comments about the Contracts Log contact:
procurement@hcps.org
(410) 638-4080
NOTE: This is NOT for general inquiries to HCPS.