Skip Navigation LinksHome Departments Business Services Purchasing

Our commitment to our customers: Service......Savings......Satisfaction

The mission of the Purchasing Department of Harford County Public Schools is to provide professional, value-added procurement and material management services, using effective, innovative processes that result in continuous customer satisfaction, while maintaining public trust with the assurance that each dollar expended will be used in the most efficient manner. In this spirit, free and open competition, and equal opportunity for all qualified vendors is promised.

How do I contact the Purchasing Department?
Purchasing Department:       

102 South Hickory Avenue
Bel Air, MD 21014
Phone: (410) 638-4080
Fax: (410) 638-4304

Forest Hill Distribution Center:
    101 Industry Lane
    Forest Hill, MD 21050
    Phone: (410) 638-4136

Purchasing Information

Tax Identification Number
Harford County Public Schools are specifically exempt from retail sales tax under Maryland Certificate Number 3000120-1. Our Federal Tax Identification Number is 52-6000955.

Minority Business Program
The Purchasing Department encourages minority businesses to compete to provide goods and services to the Harford County Public Schools and certified Minority Business Enterprises are encouraged to respond to solicitation notices. The school system utilizes the State of Maryland Department of Transportation (MDOT) certification program. HCPS follows the State of Maryland's Minority Business Enterprise requirements. Goals for minority participation are set for each project. You may apply for minority certification by calling the Department of Transportation, Minority Business Enterprise Department at 410-865-1241 or check out their web site at

Visitor Policy
Vendors and sales representatives are required to have an appointment to meet with Purchasing Staff. Please call 410-638-4080 to schedule an appointment.

Cooperative Procurement
The Harford County Public Schools may utilize cooperative purchasing agreements awarded by other public entities or cooperative purchasing organizations when it is determined to be in our best interest.

Operating Procedures
The Purchasing Department's operating procedures are governed by the State of Maryland Education Articles, Board of Education, and School Administration Policies.

Bid Procedures
Formal competitive sealed bidding is required on requirements that exceed $25,000.00 in total value. Dividing a large requirement into smaller amounts to avoid the requirement for formal bidding is contrary to the intent of this policy. Formal Bidding may not be required if there is an opportunity to "piggyback" a contract issued by another public entity.

Bids and proposals over $25,000 are advertised on our web site and may be advertised in eMaryland Marketplace.

The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090.